General Data Protection Regulation – Parent/Carer Information

We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. The Executive Head Teacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.

All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

You have a right to see your child’s records if you wish. Please ask at the school office if you would like further details. An appointment may be required. There is usually no fee payable.

Broughton Community Schools

Privacy Notices

Students and parents

We hold personal data about students to support teaching and learning, to provide pastoral care and to assess how the school is performing. We may also receive data about students from other organisations including, but not limited to, other schools, Local Authorities, the Department for Education and the National Health Service.

This data includes, but is not restricted to:

● Contact details

● Results of internal assessment and externally set tests

● Data on student characteristics, such as ethnic group or Special Educational Needs and Disabilities

● Exclusion information

● Details of any medical conditions

We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected. We will not share information about students with anyone without consent unless the law and our policies allow us to do so. Individuals who wish to receive a copy of the information that we hold about them/their child should refer to sections 8 and 9 of this Policy.

Staff

We process data relating to those we employ to work at, or otherwise engage to work at, our Schools. The purpose of processing this data is to assist in the running of the school, including to:

● enable individuals to be paid

● facilitate safer recruitment practice

● support the effective performance management of staff

● improve the management of workforce data across the education sector

● inform our recruitment and retention policies

● allow better financial modelling and planning

● enable monitoring of people with, and without, Protected Characteristics under the Equality Act

● support the work of the School Teachers’ Review Body

Staff personal data includes, but is not limited to, information such as:

● contact details, next of kin

● National Insurance numbers

● salary information

● qualifications

● absence data

● personal characteristics/protected characteristics

● medical information

● outcomes of any disciplinary procedures

We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected. We will not share information about staff with third parties without consent unless the law allows us to. This may include advisers such as our Occupational Health and our Human Resources advisers. We are required, by law, to pass certain information about staff to specified external bodies, such as our Local Authority and the Department for Education, so that they can meet their statutory obligations. Any staff member wishing to see a copy of information about them that the school holds should contact the Executive Headteacher.